Personnel

This policy covers library staff employment.

Effective January 1, 1999, the library board adopted the city personnel policies, with the following exceptions:

Section 1: The Library Board will make recommendations to the city administrator for the hiring of library employees.

Section 2: Salaries for all employees shall be set by the Board of Directors with final approval of the city council.

Section 3: A written evaluation of the performance of the librarian shall be made yearly by the library board. The librarian will do a yearly evaluation of all staff.

Section 4: Assistant (s) shall be reimbursed for mileage driven in his/her own car for up to two (2) educational seminars per year. Mileage shall be considered from the library, rather than from home. When two or more persons are going to the same educational seminar, mileage shall be paid to only one person ujless boad approval is given. Attendance to meetings is approved by the board, then reimbursement is made if meeting is approved.

Job Descriptions:

Library Director:

Position Summary:

Under general direction of the Library Board, monitors, coordinates and supervises the operation of the library, and is responsible for library planning, policies, procedure, budget and personnel.

Essential Job Duties:

Represents library to community by maintaining contact with City officials, community organizations and citizens.

Utilizes all available media to promote/publicize library events and services.

Assists patrons with materials and reference questions.

Coordinates interlibrary loan services.

Organizes and prepares necessary information and agenda prior to meeting of Library Board.

Attends each meeting of Library Board.

Acts as liaison between city officials, board and staff.

Collects and analyzes statistics on library use and circulation.

Prepares and submits reports to Board, City officials, State Library, and citizens.

Attends meetings and training sessions for professional development.

Interviews, trains, and supervises library employees and volunteers.

Directs and evaluates work performed by staff.

Submits time sheets to city staff for payroll.

Evaluates community needs and establishes short and long term goals for library with input from board and staff.

Plans, organizes, supervises and promotes library programs and services.

Reads and reviews library publications to stay informed of trends and progress in library services.

Tracks patron requests and recommendations.

Develops policies on selection, acquisition, withdrawal and other issues for approval by Board.

Makes purchase decisions based on reviews, patron requests, cost and other appropriate factors.

Orders materials for all library departments.

Withdraws materials according to library policies.

Catalogs materials using the automation system.

Administers library policies regarding circulation, overdue items, lost items, and borrowing privileges.

Administers library budget and finances.

Plans annual children's summer reading program and other special events.

Incidental Job Duties:

Gives library tours to students and citizens.

Coordinates and provides outreach services to shut-ins and nursing homes.

Repairs materials as needed.

Knowledge, Skills and Abilities Required

The individual must possess the following knowledge, skills and abilities or be able to explain and demonstrate that the individual can safely perform the essential functions of the job, with or without reasonable accomodation, using some other combination of skill and abilities.

Ability to access, retrieve read and analyze technical data.

Ability to prepare and administer budgets and basic knowledge of accounting and bookkeeping functions.

Ability to consult technical sources and documents and access reference materials using the internet.

Ability to report, write or edit articles for publication in proper format using proper grammar.

Ability to work independently and in consultation with governing board. 

Ability to plan, organize, assign, supervise and evaluate the work of library staff and volunteers.

Ability to establish and maintain an effective working relationship with co-workers, city officials, the Library Board of Trustees and the public.

Familiarity with library materials and books appropriate for various ages and reading levels.

Knowledge of the theory, principles and practices of library science.

Ability to develop, propose and implement library policies that allow for effective and efficient delivery of library services. 

Ability to proficiently use standard office and library equipment including circulation/catalog computer software.

Ability to maintain required certifications.

Ability to safely reach, lift, carry, push, and move books and other materials weighing up to 40 pounds. 

Ability to safely climb, stoop, kneel, reach,stand, walk throughout the library, grasp and make repetitive motions.

Entry Requirements

Education/Training:High school diploma or GED and completion of Public Library Management I and II and Work Experience: preference given to two years working in a library; or an equivalent combination of education, training, and experience that provides the knowledge, skills and abilities necessary to perform the essential functions of the position.

Required licenses, registrations and certifications: Level I State Library of Iowa Certification.

Required post-offer physical examinations: Yes

Required drug testing: Per Employee Handbook as appropriate.Residency Requirement: No

Other testing required: No

Work Environment: Most work is performed inside library. Work includes working at desk for extended periods, reading and reviewing books books and other library materials, standing for extended periods, working with computer and office equipment, moving throughout the library, and working directly with patrons, staff, city officials and volunteers. Work may involve frequent interruptions and exposure to dust and fumes.

New director will be given copies of library policies, library plan, bylaws, and city employee handbook with job descriptions. The library  board chairman will review materials with the director.

 Library Clerk:

Position Summary


Under direct supervision of the Library Director, performs duties essential to the daily operation of the public library. Duties primarily involve circulation and organization of materials and assisting patrons.

Essential Job Duties:

Checks books and other materials in and out using an automated system.

Places returned materials back into proper places on shelves.

Periodically inspects shelves to ensure materials are in their proper places.

Assists patrons with computers and equipment.

Helps patrons locate materials.

Assists in the repair and maintenance of books and other materials.

Performs miscellaneous clerical duties as needed, including answering the phone, running errands and operating equipment.

Performs duties associated with opening and closing the library.

Monitors the reserve list. Contacts patrons when requested materials become available.

Incidental Job Duties

Assists in planning special events.

Knowledge, Skills and Abilities Required:

The individual must possess the following knowledge, skills and abilities or be able to explain and demonstrate that the individual can safely perform the essential functions of the job, with or without reasonable accomodation, using some other combination of skill and abilities.

Ability to learn library circulation and catalog programs.

Ability to learn to proficiently use standard office equipment including the automation computer, computers for patrons to use, and photocopier/fax equipment.

Ability to file, post and mail materials.

Ability to follow verbal and written instructions.

Ability to consult technical sources and documents and access reference materials.

Ability to guide people throughout the library and provide basic information to patrons.

Ability to establish and maintain a proper working relationship with library staff and the public.

Ability to safely reach, lift, carry, push, and move books and other materials weighing up to 40 pounds. Ability to safely climb, stoop, kneel, crouch, reach, stand, and walk throughout the library, grasp and make repetitive motions.

Entry Requirements:

Education/Training:High school Diploma or equivalent; and Work Experience: Library experience desirable; or an equivalent combination of education, training, and  experience that provides the knowledge, skills and abilities necessary to perform the essential functions of the position.

Required licenses, registrations and certifications: None

Required post-offer physical examinations:No

Required drug testing: Per Employee Handbook as appropriate

Residency requirement:No

Other testing required: No

Work environment:Most work is performed the library. Work includes standing for extended periods, working with computer and other office equipment, moving throughout the library, and working directly with patrons. Work may involve frequent interruptions and exposure to dust and fumes.

Orientation Program for New Employees: Library director will provide new employees with copies of library policies, bylaws, standing rules, library plan, and go over these copies with the employees. The written plan includes the library mission statement. This will act as an introduction to the goals and services of the library.

 

 

 

 

This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.